Residence Hall Winter Check-Out

Select the section that applies to you for details about the winter check-out process.

• For Residents Returning in the Spring
  

  Check-out procedure:

  1. Attend your floor/wing meeting for full details about closing procedures in your community (check with your RA for location, date and time).
  2. Take essential belongings out of your room. You will not be able to return until the halls reopen.
  3. Defrost the microfridge. Follow the Microfridge Defrost and Cleaning instructions to avoid a $20 fine.
  4. Complete the Winter Break Resident Checklist.

  • If you need a place to stay for winter break, please see our info on Winter Break Housing.
• For Residents Not Returning in Spring 2021
  

  Express check-out procedure for residents permanently moving out

  1. Attend your floor/wing meeting for full details about closing procedures in your community (check with your RA for location, date and time).
  2. Submit Release Request Form to housing@austin.utexas.edu.
  3. Pack up and move all of your belongings out of your room.
  4. Pick up an Express Check-Out envelope from the 24-hour front desk.
  5. Complete the Winter Break Resident Checklist.
  6. Return your room key in the Express Checkout Envelope to the 24-hour desk staff by 9 a.m. on closing day.

If you are not returning in spring 2021, click the sections below for additional details.

• Important Details Before Final Departure
  
  1. Contract Release Form
     • Submit Release Request Form to housing@austin.utexas.edu.
  2. Microfridge Defrosting
     • Follow the Microfridge Defrost and Cleaning instructions to avoid a $20 fine. 
  3. Adjust Beds to Original Height
     • Your bed needs to be returned to the same height it was upon check–in. To avoid a $50 charge, you can submit a maintenance request form or rent a mallet from the front desk and follow these procedures:
       • Adjusting your Junior Loft Bed 
       • Adjusting your Full Loft Bed
  4. Update Mailing Address
     • Change your address on the UT Direct Page. Log into https://utdirect.utexas.edu/apps/utd/all_my_addresses/, modify your address and then select “Update This Address”.
     • Check your mailbox before leaving. Residents may not pick up mail after 9 a.m. on closing day.
     • Only first-class mail will be forwarded for a period of 30 days after closing.
     • Residents will also need to update their default address with external companies that may continue to ship mail to them (i.e. magazine subscriptions, Amazon packages, etc.).
• Common Charges To Avoid When You Move Out
  
  • $50 for late check-out (after 9 a.m. on closing day).
  • $50 for failure to return beds to original position.
  • $50 room cleaning fee (if left messy or dirty, per person).
  • $120 private bathroom cleaning fee (if left messy or dirty, divided among room/suitemates).
  • $75 for lost key or key not returned by 9 a.m. on closing day.
  • Damages or missing room items will cost the price of repair, replacement and/or labor.