Residence Hall Winter Check-Out

Checkout Process

Winter Break Resources

Sign up for Winter Break Housing

Important Dates for 2021-22

LOADING ZONE PASSES

Beginning THURSDAY, NOV. 18

1-hour loading zone passes or validation of garage parking (for select days) will be available at your 24–hour desk.* A limited number of carts will be available for check-out. Make your move easier by bringing your own cart.

*One permit or validation per resident

24-HOUR QUIET HOURS BEGIN

SUNDAY, DEC. 5 at 10 p.m.
Please be respectful of others!

Contact the front desk or a RA if you need assistance addressing a noise concern. Failure to maintain an appropriate noise level may result in early removal from the residence hall.

RESIDENCE HALLS CLOSE

9 a.m. THURSDAY, DEC. 16

There will be a FEE, starting at $50, if you do not vacate the hall by 9 a.m.

RESIDENCE HALLS RE-OPEN

9 a.m. FRIDAY, JAN. 14, 2022

Check-Out Process

Select the section that applies to you for details about the winter check-out process.

For Residents Returning in the Spring

Check-out procedure:

  1. Attend your floor/wing meeting for full details about closing procedures in your community (check with your RA for location, date and time).
  2. Take essential belongings out of your room. You will not be able to return until the halls reopen.
  3. Defrost the microfridge. Follow the Microfridge Defrost and Cleaning instructions to avoid a $20 fine.
  4. Complete the Winter Break Resident Checklist.
For Residents Not Returning in Spring

Express check-out procedure for residents permanently moving out

  1. Attend your floor/wing meeting for full details about closing procedures in your community (check with your RA for location, date and time).
  2. Submit Release Request Form to housing@austin.utexas.edu.
  3. Pack up and move all of your belongings out of your room.
  4. Pick up an Express Check-Out envelope from the 24-hour front desk.
  5. Complete the Winter Break Resident Checklist.
  6. Return your room key in the Express Checkout Envelope to the 24-hour desk staff by 9 a.m. on closing day.

Additional Details

If you are not returning in spring, click the sections below.

Important Details Before Final Departure
  1. Contract Release Form
  2. Microfridge Defrosting
  3. Adjust Beds to Original Height
  4. Update Mailing Address
    • Change your address on the UT Direct Page. Log into https://utdirect.utexas.edu/apps/utd/all_my_addresses/, modify your address and then select “Update This Address”.
    • Check your mailbox before leaving. Residents may not pick up mail after 9 a.m. on closing day.
    • Only first-class mail will be forwarded for a period of 30 days after closing.
    • Residents will also need to update their default address with external companies that may continue to ship mail to them (i.e. magazine subscriptions, Amazon packages, etc.).
Common Charges To Avoid When You Move Out
  • $50 for late check-out (after 9 a.m. on closing day).
  • $50 for failure to return beds to original position.
  • $50 room cleaning fee (if left messy or dirty, per person).
  • $120 private bathroom cleaning fee (if left messy or dirty, divided among room/suitemates).
  • $75 for lost key or key not returned by 9 a.m. on closing day.
  • Damages or missing room items will cost the price of repair, replacement and/or labor.