Prepare for the East Campus Graduate Apartments checkout process by reading up on essential tasks and dates. These checkout details are for the 2024-25 academic year. Please note that the checkout resident checklist must be completed prior to your departure.
The 2024-25 East Campus Graduate Apartments housing contract ends on Saturday, May 31, 2025 at 5 p.m.
Checkout Process Task List
Tasks for All Residents
Submit your release request form
Any resident interested in being released from their East Campus Graduate Apartments housing contract before their contract end date must obtain, complete and submit a release request form to housing@austin.utexas.edu. Contract releases will only be granted to residents who are graduating, studying abroad or participating in an internship that requires relocation. If your reason for requesting a contract release differs from those listed, please contact our housing team. Contract release requests for those moving out for the spring term must be completed by November 15 at 5 p.m. to avoid a cancellation penalty. Contract release requests for those moving out for the summer must be completed by April 15 at 5 p.m. to avoid a cancellation penalty. You will be able to indicate your checkout date on the form, and your billing end date will be adjusted based on your checkout date. Please see the 2024-25 Contract Terms and Conditions for more details.
Read the closing newsletter
Ensure that you are aware of the tasks for a proper checkout by reading the East Campus Graduate Apartments closing procedure newsletter provided by staff. Please reach out to the apartment resident assistant or the front desk with any questions.
Clean your room and bathroom
Checking out of East Campus Graduate Apartments with your room and bathroom left messy will incur respective fines. The cleaning fee for a messy room is $50 per person. The fee for a messy bathroom is $120, to be divided among roommates. Damages or missing room items will cost the price of repair, replacement and/or labor.
Clean your kitchen and common spaces
Departing East Campus Graduate Apartments with your kitchen and common spaces left messy will incur respective fines. To avoid such charges, ensure that you thoroughly clean the kitchen counters, refrigerator, dishwasher, stovetop/oven and microwave prior to checkout.
Take belongings out of your apartment
Be sure to remove all your belongings from your bed space, common spaces and outside area (if applicable). No items, including trash, may be left in or outside of the apartment or outside of community dumpsters. A fee for items left behind will be charged to your student account. Do not place furniture, mattresses or large items in the dumpsters. Please leave the provided trash and recycling bins in the apartment.
Complete the checkout resident checklist
All residents are required to complete this essential tasks checklist prior to their departure from East Campus Graduate Apartments.
Return your keys
All issued keys must be returned to the East Campus Graduate Apartments office by the date listed on your contract release form or replacement/re-key fees will be charged to your student account. If you’re returning keys after hours, please leave keys in an envelope with your apartment number in the drop box by the front door of the East Campus Graduate Apartments office. Once you turn in your keys, East Campus Graduate Apartments staff cannot sign out a mailbox key or open a mailbox.
Additional Details
Update your mailing address
Complete a change of address with the postal service at least two weeks prior to moving out. To change your mailing address, log in to UT Direct, modify your address and then select “Update This Address.” Please be sure to check your mailbox before departing campus; once East Campus Graduate Apartments closes at 9 a.m. on closing day, you may no longer pick up mail from the community. After closing day and for a period of 30 days, only first-class mail will be forwarded to your new address. Also make sure to update your default address with external companies that may continue to ship mail to you (i.e., magazine subscriptions, Amazon packages, etc.).
Loading zone passes
Limited 30 minute loading zone spaces will be available. The zones will be designated with signage. Check the parking signs carefully to avoid ticketing or towing. This includes fire lanes, disabled parking spaces, along yellow curbs or any space designated as “Permit Required At All Times.” A limited number of carts will be available for check out. Make your move easier by bringing your own cart.
Failure to vacate
East Campus Graduate Apartments housing contracts end on Saturday, May 31, 2025 at 5 p.m. Failure to move out on or before 5 p.m. on the exact date required under the contract (e.g. the end of the contract term or the date listed on the contract release request) you must pay 100% of one month’s rate plus $50 per day for each day you are occupying the apartment past the notice to vacate date. You agree to indemnify The University and/or prospective residents for damages incurred, including lost income, storage, lodging expenses, and attorney’s fees, if such damages are incurred.
Bike storage
Make sure to remove your bicycle from the East Campus Graduate Apartments bike racks prior to your departure.
Ensure that bed spaces remain vacant
Once a bed space is vacated in your apartment, East Campus Graduate Apartments staff will come check within 72 hours that the space has been properly vacated. These apartment visits generally happen on two occasions: when a resident has recently moved out of a room within your apartment space or because items obstructed our staff’s ability to check a vacated bed space during their inspection.
Room inspections are very brief and only to ensure that a former resident has removed everything from their room and bathroom. You are not required to be present for the inspection. Once inspections are completed, please note that our building services team will enter the apartment within a week to clean the space and fix any damages found in the inspection.
If you have any questions, please direct them to the East Campus Graduate Apartments team or call 512-475-6000.