Summer Conference Services

conference staff photo

Conference and Event Services is committed to the health and safety of the campus community and guests. Please email uhd.conferences@austin.utexas.edu for more information.

From late May through mid-August, we open up our residence halls to allow university and university co-sponsored groups and organizations stay with us overnight and eat in our dining facilities. Our residence halls are well maintained, conveniently located and affordable. Whether your group needs housing and dining for 10 people or 1000, we can accommodate you.

When planning a conference with University Housing and Dining (UHD), we hope to make the process as straightforward as possible. We will work with you to accommodate your housing, dining and meeting space needs as well as help you through the reservation, check-in, departure and billing process. Please contact our Conference Services office if you have any questions.

Conference Reservation Request Forms are due annually no later than February 1 for priority consideration and are honored on a first come, first served basis. Conferences can begin registering for the upcoming summer as early as September.

 

UHD Services and Policies

 

Dining Service

Dining services are offered as an option for your participants staying on campus or visiting for the day. Dining plans are flexible in terms of location and pricing (based upon the meal plan chosen). We offer three options:

  • Buffet dining only
  • A la carte dining only
  • All UHD dining locations (buffet and a la carte included)

There is no credit for missed meals or unused dining balances. All meals plans need to be finalized by May 1.

Individuals may purchase meals at any dining locations with cash, credit or debit cards regardless if staying with a conference or not.

 

About Our Halls

Our overnight accommodations are furnished with two twin XL beds, two desks, two chairs, a closet and a combination microwave-refrigerator. While some rooms feature private or connecting bathrooms, most of our residential halls have shared bathrooms located along the hallway. Our halls are located in two distinct areas of campus, commonly referred to as North Campus and South Campus. A 24-hour desk is operated in each area to address all participant needs. Meeting space is also available in some areas.
 

 

Payments

No down payment or deposits are due when booking your conference.

Payment for any and all conference services are made by one of the three methods below.

Any questions or concerns regarding payment should be discussed with the Conference Services Office at the time reservations are made. Any questions regarding the final billing statement should be communicated to our office immediately, allowing sufficient time to meet the original stated due date. Failure to pay on time may result in referral of your account for collection with an added assessment of 33 percent of the housing and dining total. Returned checks will be assessed a $25 fee by the University. All billing needs to be finalized within 10 business days of receiving the invoice or by August 10.

 

Campus Services (Non-UHD)

 

Planning a Conference

 

Conference Planning Timeline

A comprehensive timeline of everything that needs to be completed, submitted or sent to the Conference Services office can be found here